West Seneca Town Board Meeting Minutes 12/07/2009


WEST SENECA TOWN OFFICES   TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2009-20
West Seneca, NY 14224 December 7, 2009

Supervisor Wallace C. Piotrowski called the meeting to order at 7:30 P.M. with 30 seconds of silent prayer followed by the Pledge of Allegiance.

ROLL CALL:   Present -

Wallace C. Piotrowski   Supervisor
Vincent J. Graber Jr.   Councilman
Christina Wleklinski Bove.   Councilwoman
Sheila M. Meegan   Councilwoman
Dale F. Clarke   Councilman

Absent -   None

Supervisor Piotrowski read the Fire Prevention Code instructing the public where to exit in case of a fire or an emergency.

20-A   MINUTES TO BE APPROVED

  • Motion by Supervisor Piotrowski, seconded by Councilman Graber, to approve Minutes #2009-19 of November 16, 2009.
    Ayes: All Noes: None Motion Carried

    20-B    HELD OVER PUBLIC HEARINGS

    1.   Re: “A PUBLIC HEARING TO HEAR ALL INTERESTED PARTIES AND CITIZENS FOR OR AGAINST THE ADOPTION OF LOCAL LAW NO. 4 OF THE YEAR 2009 AMENDING CHAPTER 13 OF THE WEST SENECA TOWN CODE ENTITLED ‘CODE OF ETHICS’” in the Town of West Seneca.

    Motion by Supervisor Piotrowski, seconded by Councilman Clarke, to remove this item from the table.

    Ayes: All Noes: None Motion Carried

    Supervisor Piotrowski referred to “Gifts” on Page 3 of the revised draft of the Code of Ethics and wanted to ensure there would not be a legal issue with using the words “directly” or “indirectly” with regard to solicitations and how it relates to campaign letters and campaign contributions.

    Town Attorney Shawn Martin advised that campaign contributions would be governed by Section 14 of the Election Law. Those gifts are made to a committee to elect a candidate, not to the candidate directly. Also, running for office is not part of an individual’s official duties, it is the opportunity to attain those official duties, and therefore they would be separate.

    Supervisor Piotrowski referred to Paragraph “M” concerning investment conflicting with official duties and how this would relate to outside employment or real property ownership.

    Mr. Martin stated that the intention with these two issues was for a board member or official officer to appear before the Zoning Board of Appeals for property they own, but not to exert their influence unjustly for another property.

    Supervisor Piotrowski referred to Section 13-8 concerning receipts retained by the Town Clerk and questioned who would actually prepare the receipts.

    Mr. Martin responded that when the code is in its final form he will create a document outlining the various rights and responsibilities of employees, present and future, that can be included in the packet provided upon employment and should be signed and retained by the Town Clerk. Existing employees will have to come in and sign the document and that will also be retained by the Town Clerk.


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    West Seneca, NY 14224 December 7, 2009
    Page two . . .

    20-B   HELD OVER PUBLIC HEARING    (continued)

    Supervisor Piotrowski referred to Section 13-9, Subdivision A, and noted that it was blank. He asked for a recommendation as to who the seventh member of the board could be.

    Mr. Martin suggested that the seventh member be either the junior Town Justice, the Asst. Chief of Police, a member of the Police Department in charge of investigations, or the Town Clerk. They could also require that the six members, by majority vote, chose a seventh member to break any potential ties in voting.

    Councilman Clarke did not want anyone that was political to be a part of this because he did not want people to be intimidated. He had no problem with Town Clerk Patricia DePasquale or the one of the Judges. Councilman Clarke asked for the public’s input.

    Mr. Martin stated that the public hearing was closed so they would be out of order to take public input. They could table the matter until the December 21st meeting and request written input from the public.

    Councilman Clarke asked Mrs. DePasquale if she would be interested in being the seventh member and Mrs. DePasquale accepted.

    Supervisor Piotrowski referred to Section 13-9, Paragraph B, and the confidential nature balanced against the need for other employees to see those decisions so that they can use it in making their decisions on whatever issue comes up.

    Mr. Martin stated that this now read, “The opinions of the Board of Ethics shall be advisory” and “confidential” was removed. He also added a Subsection D stating that, “All recommendations, advisory opinions, and rules and regulations of the Board of Ethics shall be kept in the Town Clerk’s office.”

    Councilwoman Meegan thanked Mr. Martin for his time and effort on the Code of Ethics, noting that it was more important than ever with the downsizing of the Town Board.

    Motion by Councilman Clarke, seconded by Supervisor Piotrowski, to adopt Local Law No. 4 of the year 2009, amending Chapter 13 of the West Seneca Town Code entitled, “Code of Ethics,” with changes as noted.

    Ayes: All Noes: None Motion Carried

    *APPENDICES*

    20-C   LEGAL NOTICES

    1.   Motion by Supervisor Piotrowski, seconded by Councilman Graber, that proofs of publication and posting of legal notice: “OF A PUBLIC HEARING TO CONSIDER A REQUEST FOR A REZONING FOR PROPERTY LOCATED AT 2900 SENECA STREET, BEING PART OF LOT NO. 200, CHANGING ITS CLASSIFICATION FROM C-1 TO C-2, FOR AN 800 SQUARE FOOT ADDITION FOR DISPLAY OF NEW EQUIPMENT SALES” in the Town of West Seneca, be received and filed.                (John F. Hasse)

    Ayes: All Noes: None Motion Carried

    Motion by Supervisor Piotrowski, seconded by Councilman Graber, to open the public hearing.

    Ayes: All Noes: None Motion Carried


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    West Seneca, NY 14224 December 7, 2009
    Page three . . .

    20-C   LEGAL NOTICES

    1.    (continued)

    Supervisor Piotrowski read the recommendation of the Planning Board: “At its November 12, 2009 meeting, the Planning Board recommended approval of the request for a rezoning for property located at 2900 Seneca Street, being part of Lot No. 200, changing its classification from C-1 to C-2, for an 800 square foot addition for display of new equipment sales, conditioned upon establishing ownership of the parcels labeled as follows: Liber 10899 at Page 5545 and Liber 10899 at Page 5548. The Planning Board also recommended issuance of a negative declaration with regard to the SEQR for this project.”

    The petitioner, John Hasse, stated that there was a question over ownership of the parcels because the property was acquired by New York State through a quit claim deed and there was confusion as to how it was filed. He had provided Town Clerk Patricia DePasquale with proof of ownership and deeds as requested.

    No comments were received from the public.

    Motion by Supervisor Piotrowski, seconded by Councilman Graber, to close the public hearing.

    Ayes: All Noes: None Motion Carried

    Motion by Supervisor Piotrowski, seconded by Councilwoman Meegan, to issue a negative declaration with regard to SEQR for the 800 square foot addition at 2900 Seneca Street.

    Ayes: All Noes: None Motion Carried

    Motion by Supervisor Piotrowski, seconded by Councilman Graber, to approve the request for a rezoning for property located at 2900 Seneca Street, being part of Lot No. 200, changing its classification from C-1 to C-2, for an 800 square foot addition for display of new equipment sales.

    Ayes: All Noes: None Motion Carried

    *APPENDICES*

    2.   Motion by Supervisor Piotrowski, seconded by Councilman Graber, that proofs of publication and posting of legal notice: “OF A PUBLIC HEARING TO CONSIDER A REQUEST FOR A SPECIAL PERMIT FOR PROPERTY LOCATED AT 3180 TRANSIT ROAD, BEING PART OF LOT NOS. 51, 52 AND 69, CHANGING ITS CLASSIFICATION FROM C-2 TO C-2(S), FOR NEW VEHICLE STORAGE” in the Town of West Seneca, be received and filed.               (Transitowne Kia)

    Ayes: All Noes: None Motion Carried

    Motion by Supervisor Piotrowski, seconded by Councilwoman Bove, to open the public hearing.

    Ayes: All Noes: None Motion Carried

    Supervisor Piotrowski read the recommendation of the Planning Board: “At its November 12, 2009 meeting, the Planning Board recommended approval of the request for a special permit for property located at 3180 Transit Road, being part of Lot Nos. 51, 52 and 69, changing its classification from C-2 to C-2(S), for new vehicle storage, conditioned upon no above ground construction taking place other than improvements to the parking surface when appropriate weather conditions allow. The Planning Board also recommended issuance of a negative declaration with regard to the SEQR for this project.”

    Jim Stewart appeared on behalf of Transitowne Kia.


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    West Seneca, NY 14224 December 7, 2009
    Page four . . .

    20-C   LEGAL NOTICES

    2.    (continued)

    Karen Lucachick, 61 Greenmeadow Drive, stated that she had previously questioned why no grass was planted between the sidewalk and the parking lot of the last building Transitowne acquired in December 2006 and three years later there was still no grass. The architect stated that there would be green space with no shrubs, but there was no green space and cars were parked up to the sidewalk. Mrs. Lucachick hoped the Town Board would make that part of their motion and that it would be enforced to improve the appearance of the property.

    Asst. Code Enforcement Officer Robert Pinnavaia thought that Transitowne may have received a variance from the Zoning Board of Appeals to eliminate the green space. However, if they do any paving of the parking lot, the town can make them put in some green space.

    Paula Minklei, Orchard Park Road, stated that there was a stipulation made at the Planning Board meeting concerning the green space and Transitowne had agreed to that.

    Mr. Pinnavaia stated that they could agree to the stipulation and then apply to the Zoning Board for a variance.

    Mr. Stewart stated that Transitowne would be moving ahead with developing the entire area in the spring since they had now acquired the property at 3180 Transit Road. They had to build a new facility because Kia would not allow them to operate a service department out of the Chrysler building or operate a showroom next to a bread store as they were currently doing temporarily. Mr. Stewart stated that a lot of Chrysler dealers were still in question as to whether they will be in business in the upcoming year, and with the number of people they employee at Transitowne, their main goal was to keep that facility strong while adding the Kia franchise. If Chrysler closes, the Kia franchise may move into that building. Mr. Stewart stated that this was why they didn’t totally follow through on the last two year’s projects.

    Councilman Graber stated that the town would like to see green space to improve the aesthetics and would like to see their commitments fulfilled.

    Supervisor Piotrowski noted that this project would have to go back to the Planning Board for site plan approval and the green space would be addressed at that time.

    Mr. Stewart stated that he was planning to apply for a site plan waiver for parking of cars.

    Mr. Pinnavaia did not believe that this project met the criteria for a site plan waiver.

    Motion by Supervisor Piotrowski, seconded by Councilman Graber, to close the public hearing.

    Ayes: All Noes: None Motion Carried

    Motion by Supervisor Piotrowski, seconded by Councilwoman Bove, to issue a negative declaration with regard to SEQR for the project at 3180 Transit Road.

    Ayes: All Noes: None Motion Carried

    Motion by Supervisor Piotrowski, seconded by Councilwoman Bove, to approve the request for a special permit for property located at 3180 Transit Road, being part of Lot Nos. 51, 52 and 69, changing its classification from C-2 to C-2(S), for new vehicle storage, conditioned upon 1) no above ground construction taking place other than improvements to the parking surface when appropriate weather conditions allow, and 2) green space along the front property line as determined by the Planning Board.

    Ayes: All Noes: None Motion Carried

    *APPENDICES*


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    West Seneca, NY 14224 December 7, 2009
    Page five . . .

    20-C   LEGAL NOTICES

    3.   Motion by Councilman Graber, seconded by Councilwoman Meegan, that proofs of publication and posting of legal notice: “OF A PUBLIC HEARING TO CONSIDER CERTAIN IMPROVEMENTS WITHIN WEST SENECA WATER DISTRICT NO. 3 ALONG THE NORTH AND SOUTH SIDES OF EAST & WEST ROAD FROM THE DISTRICT BOUNDARY NEAR MILL ROAD TO ANGLE ROAD” in the Town of West Seneca, be received and filed.

    Ayes: All Noes: None Motion Carried

    Motion by Councilman Graber, seconded by Councilwoman Meegan, to open the public hearing.

    Ayes: All Noes: None Motion Carried

    Town Engineer George Montz stated that this work was requested by the Erie County Water Authority due to the age and leak history of the existing main. The project includes approximately 3500’ of 12-inch watermain replacement along East & West Road between Mill Road and Angle Road. Two hundred fifty feet of the watermain is in Water District No. 4 near Mill Road and the other 3250’ is in Water District No. 3. The total project is estimated at $420,000.

    Amy Carpenter, 406 Woodward Crescent, questioned if approval of these improvements will generate an increase in the sewer tax for those districts.

    Mr. Montz responded that the sewer tax would not be increased, but there will be a slight increase in Water District No. 3 and 4. Based on bonding over 15 years, the cost is expected to be less than $13 per year for an average 100’ lot.

    Motion by Councilman Graber, seconded by Councilwoman Meegan, to close the public hearing.

    Ayes: All Noes: None Motion Carried

    Motion by Councilman Graber, seconded by Supervisor Piotrowski, to adopt the attached resolution authorizing the Town Board of the Town of West Seneca, Erie County, New York, to make a determination with respect to the project, as defined, in compliance with New York State Environmental Quality Review Act.

    Ayes: All Noes: None Motion Carried

    *APPENDICES*

    Motion by Councilman Graber, seconded by Councilwoman Meegan, to adopt the attached resolution authorizing certain improvements within West Seneca Water District No. 3 along the north and south sides of East & West Road from the district boundary near Mill Road to Angle Road, in the Town of West Seneca.

    Ayes: All Noes: None Motion Carried

    *APPENDICES*

    Motion by Supervisor Piotrowski, seconded by Councilwoman Meegan, to adopt the attached bond resolution of the Town Board of the Town of West Seneca, Erie County, New York, authorizing the issuance of up to $390,000 in serial bonds of the town to finance the cost of the increase and improvement to the facilities of West Seneca Water District No. 3 along East & West Road.

    Ayes: All Noes: None Motion Carried

    *APPENDICES*


    WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
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    West Seneca, NY 14224 December 7, 2009
    Page six . . .

    20-C   LEGAL NOTICES

    4.   Motion by Supervisor Piotrowski, seconded by Councilwoman Meegan, that proofs of publication and posting of legal notice: “OF A PUBLIC HEARING TO CONSIDER CERTAIN IMPROVEMENTS WITHIN WEST SENECA WATER DISTRICT NO. 4 ALONG THE NORTH SIDE OF EAST & WEST ROAD FROM MILL ROAD EAST TO THE DISTRICT BOUNDARY” in the Town of West Seneca, be received and filed.

    Ayes: All Noes: None Motion Carried

    Motion by Supervisor Piotrowski, seconded by Councilwoman Bove, to open the public hearing.

    Ayes: All Noes: None Motion Carried

    Town Engineer George Montz advised that this was the same project as the previous item with the only difference being that it is the first 250’ of Water District No. 4 from Mill Road east to the district boundary.

    No comments were received from the public.

    Motion by Supervisor Piotrowski, seconded by Councilwoman Bove, to close the public hearing.

    Ayes: All Noes: None Motion Carried

    Motion by Councilman Graber, seconded by Councilwoman Meegan, to adopt the attached resolution authorizing certain improvements within West Seneca Water District No. 4 along the north side of East & West Road from Mill Road east to the district boundary, in the Town of West Seneca.

    Ayes: All Noes: None Motion Carried

    *APPENDICES*

    Motion by Councilman Graber, seconded by Councilwoman Meegan, to adopt the attached bond resolution of the Town Board of the Town of West Seneca, Erie County, New York, authorizing the issuance of up to $30,000 in serial bonds of the town to finance the cost of the increase and improvement to the facilities of West Seneca Water District No. 4 along East & West Road.

    Ayes: All Noes: None Motion Carried

    *APPENDICES*

    5.   Proofs of publication and posting of legal notice: “OF THE ADOPTED CHANGE IN THE ZONING ORDINANCE FOR PROPERTY LOCATED AT 4560 CLINTON STREET, BEING PART OF LOT NO. 333, CHANGING ITS CLASSIFICATION FROM M-1 TO M-1(S), FOR A LIGHT AUTOMOTIVE/STORAGE FACILITY” in the Town of West Seneca, received and filed.            (Craig W. Tschetter)

    20-D   COMMUNICATIONS

    1.   Town Engineer re 2008 Sanitary Sewer Rehabilitation Project, final change order & acceptance

    Motion by Councilwoman Meegan, seconded by Councilman Graber, to approve final change order #1 for United Survey, Inc., 25145 Broadway, Cleveland, OH 44146 for a net deduct of $6359 and accept the 2008 Sanitary Sewer Rehabilitation Project, No. S-0806, at a final contract amount of $275,976.

    Ayes: All Noes: None Motion Carried


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    West Seneca, NY 14224 December 7, 2009
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    20-D    COMMUNICATIONS

    2.   Town Engineer re Engineering services proposal for backflow prevention device

    Motion by Councilwoman Meegan, seconded by Councilman Graber, to approve the proposal from Wm. Schutt & Associates, P.C in the amount of $5300 for providing professional engineering services to design a backflow prevention device for the Town Hall complex.

    Ayes: All Noes: None Motion Carried

    3.   Town Engineer re Proposal for realignment of storm sewer at Union Road & Race Street

    Motion by Councilwoman Meegan, seconded by Councilman Graber, to approve the proposal from Kulback’s Construction Inc. in the amount of $2173 for realigning the town’s existing 18” storm sewer around the new WNY Federal Credit Union building at the corner of Union Road and Race Street.

    Ayes: All Noes: None Motion Carried

    4.   Town Engineer re Purchase requiring Town Board approval

    Motion by Councilwoman Meegan, seconded by Councilman Graber, to authorize payment of $2681.51 to Cues Inc. for computer equipment.

    Ayes: All Noes: None Motion Carried

    5.   Highway Supt. re Bid award for brush grinder

    Motion by Councilwoman Meegan, seconded by Supervisor Piotrowski, to award the bid for a new brush grinder for the compost site to Vermeer North East of Castleton, NY, at their bid price of $324,000.

    On the question, Councilman Graber noted that Vermeer North East was the second lowest bidder and questioned why Highway Supt. Matthew English was not recommending the bid be awarded to the low bidder, Bandit Industries.

    Mr. English advised that the town had dealt with Bandit Industries for the last four years and there were times they were very unhappy with them. He did some research on this and went to Vermeer along with the machine operator and the highway mechanic. After review, they decided that the Vermeer machine, although it was $18,000 more, would suit the town better. Vermeer was giving the town a heavy duty floor, a better fire suppression unit, and a 600 hp engine. Mr. English noted that the compost site had become a 12-month operation and he thought the Vermeer machine was a better value.

    Ayes: All Noes: None Motion Carried

    6.   Highway Supt. re Budgetary transfer request

    Motion by Councilwoman Meegan, seconded by Councilman Graber, to approve a budgetary transfer request of $5000 from Tree Maintenance & Replacement Acct. #1.8560.0484 to Building Repair Acct. #1.5132.0452.

    Ayes: All Noes: None Motion Carried


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    West Seneca, NY 14224 December 7, 2009
    Page eight . . .

    20-D   COMMUNICATIONS

    7.   Highway Supt. re Purchases requiring Town Board approval

    Motion by Councilwoman Meegan, seconded by Councilman Graber, to authorize payment of the following vouchers for the Highway Department:

    Buffalo Light & Supply (highway garage lights)          $11884.00
    McQuay International (a/c units at Town Hall)            $ 6910.11
    Quality Plus, Inc. (a/c units at Town Hall)                   $ 9786.00
    Gerster/Trane Sales & Service (repairs at Ice Rink)          $ 2945.00
    Sahlem’s Roofing & Siding (repairs to highway garage roof)          $ 5000.00

    Ayes: All Noes: None Motion Carried

    8.   Chief Gehen re Retirement of Senior Public Safety Dispatcher Dwayne Lang

    Motion by Councilwoman Meegan, seconded by Councilman Graber, to accept the retirement of Dwayne F. Lang and terminate him as Senior Public Safety Dispatcher effective January 2, 2010 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel, noting that Mr. Lang served the Town of West Seneca for more than 30 years.

    Ayes: All Noes: None Motion Carried

    9.   Chief Gehen re Budgetary transfer request

    Motion by Councilwoman Meegan, seconded by Councilman Graber, to approve a budgetary transfer request of $1751.20 from Police Supplies Acct. #1.3120.0400 to Microfilming Acct. #1.3120.0447 ($1001.20) and Legal & Professional Acct. #1.3120.0460 ($750).

    Ayes: All Noes: None Motion Carried

    20-E   REPORTS

  • William P. Czuprynski, Code Enforcement Officer’s plumbing report for September & October 2009 received and filed.

    ISSUES OF THE PUBLIC

    HEALTH INSURANCE/PENSION BENEFITS FOR ELECTED/APPOINTED EMPLOYEES

    Paula Minklei, Orchard Park Road, stated that every January at the reorganization meeting the Town Board grants extended benefits, including health insurance and pension benefits, equivalent to the Civil Service Employees White Collar Contract to a number of elected and appointed officials, department heads, and full-time employees. These benefits usually include the Supervisor, Council Members, Town Clerk, Highway Supt., Town Justices, Receiver of Taxes, Town Attorney, Deputy Town Attorney, Comptroller, Assessor, Secretary to Highway Supt., Justice Clerks, Town Engineer, Building Inspector, Director of Recreation, and Coordinators of Peer Counseling. Mrs. Minklei was told that the benefits add approximately 30 percent to the cost of the salaries of those employees. Totaling their salaries in the 2010 budget, the additional benefit costs come to approximately $284,000. She noted that this was less than last year, although there were some significant salary increases, because it does not


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    ISSUES OF THE PUBLIC

    HEALTH INSURANCE/PENSION BENEFITS FOR ELECTED/APPOINTED EMPLOYEES

    include the Youth Director, only includes one council member, and others it use to include have become Civil Service employees. Mrs. Minklei stated that she did not begrudge anyone health and pension benefits and in a perfect world everyone should receive them; however, in today’s economy with many West Seneca taxpayers lacking these benefits and some without employment, there was a need to carefully consider if the town can afford to extend these benefits in the coming year. She urged the board members to keep these additional costs and the taxpayers in mind as they look to the January 2010 reorganization meeting, including payment of health insurance premiums for appointed and/or elected retirees. In 2006, the town’s policy was to pay 85 percent of the premiums at a cost of $1.3 million for 115 retirees, and the current policy agreed to by the previous Town Board was to pay 100 percent of the premiums.

    COMMENT ON AMENDMENT TO BLUE COLLAR LABOR CONTRACT

    Karen Lucachick, 61 Greenmeadow Drive, referred to the motion adopted by the Town Board at their last meeting concerning a change in the Blue Collar labor contract relative to employees in the Buildings & Grounds Department. Since the public did not witness discussion on the proposal, it appeared to her that the decision had been made prior to that meeting, and that triggered suspicion and distrust. Mrs. Lucachick stated that all the board members pledged to have open government and she thought their action showed a total disregard for that.

    AMERICORPS ISSUES

    Karen Lucachick, 61 Greenmeadow Drive, referred to the move of AmeriCorps from the Burchfield Nature & Art Center (BNAC) and questioned if an inventory was taken to separate Youth Bureau items from AmeriCorps items.

    Councilwoman Meegan responded that an inventory was taken and there was a video and pictures taken.

    Mrs. Lucachick questioned if AmeriCorps payments were scheduled and received by the town on a regular basis.

    Comptroller Robert Bielecki responded that the town does not receive regular payments from AmeriCorps. The town is reimbursed as AmeriCorps is reimbursed by the federal or state government.

    Mrs. Lucachick understood there was an agreement to have a payment made at the end of every month.

    Supervisor Piotrowski responded that this was still being negotiated.

    Mrs. Lucachick questioned the current balanced owed by AmeriCorps.

    Mr. Bielecki responded that the outstanding balance was approximately $2.5 million.

    ENFORCEMENT OF TRASH CONTAINER LOCAL LAW

    Tony Guizzotti, 15 Centennial Court, commented on a local law concerning the use of trash containers with lids and stated that there appeared to be a complete lack of enforcement of that law. He further thought there could be more efficiency in the Sanitation Department and referred to other towns where the trucks picked up the containers and dumped them instead of 3 or 4 employees. Mr. Guizzotti hoped to see some enforcement of the trash container law so that rodents did not become a problem.


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    ISSUES OF THE PUBLIC

    MASTER PLAN

    Amy Carpenter, 406 Woodward Crescent, referred to Section 272-a of NYS Law which states, “Among the most important powers and duties granted by the legislature to a town government is the authority and responsibility to undertake town comprehensive planning and regulate land use for the purpose of protecting the public health, safety and general welfare of its citizens.” Almost four years ago, she and other citizens shared ideas, suggestions and concerns for the Master Plan and they were encouraged to continue participation, but since it was adopted in October 2006, Mrs. Carpenter had not heard how the citizens could participate. She was also concerned because one of the first year actions was supposed to be the Gardenville Heritage area. Several first year actions were supposed to have been taken starting in 2006, but she was not aware of them ever having been started. Mrs. Carpenter noted that for historical and architectural resources, the Christian Metz house was listed. Supervisor Piotrowski stated at the last meeting that the current Town Board took a different direction on this site, and she questioned how they could do that when they had a Master Plan to follow. Mrs. Carpenter was concerned about the direction the town would take and wanted to hear discussion from the board members on their goals and objections.

    USE OF TOWN VEHICLES

    William Mayback, 53 Treehaven Road, stated that Recreation Director Robert Walsh was assigned a town vehicle and that vehicle was parked at his residence every morning, evening and almost every lunch hour. He questioned why Mr. Walsh was allowed to use a town vehicle to travel back and forth from work and whether the vehicle was even needed. Mr. Mayback commented that when the taxpayers voted to downsize the Town Board, it should have sent a clear message that they want to do everything possible to reduce costs in an effort to reduce the tax base. He thought the recreation vehicle should be parked on town property when not in use, not on Mr. Walsh’s property and suggested the same for other town vehicles.

    PRESENTATION OF COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS

    2010 HISTORICAL CALENDAR

    Town Clerk Patricia DePasquale advised that the 2010 Town of West Seneca historical calendar was available for purchase at a cost of $5.

    EXECUTIVE SESSION

    Motion by Supervisor Piotrowski, seconded by Councilwoman Bove, to recess to Executive Session at 9:00 P.M.

    Ayes: All Noes: None Motion Carried

    The Town Board returned from Executive Session at 9:40 P.M.


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    PRESENTATION OF COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS

    RESPONSE TO COMMENTS ON BLUE COLLAR CONTRACT AMENDMENT

    Councilwoman Meegan responded to a statement made by Supervisor Piotrowski at the previous Town Board meeting that council members were protecting their families by voting for the amendment to the Blue Collar contract concerning staffing in the Buildings & Grounds Department. She stated that her husband had close to 20 years of service to the Town of West Seneca and Councilman Graber’s brother-in-law, Steve Amoia, had close to 25 years of service, so their jobs were secure. All the part-time laborers would have to be eliminated before any full-time laborers could be eliminated. Councilwoman Meegan commented on the work done by the Buildings & Grounds employees, noting that there was 31 buildings and 20 parks to be maintained. Her vote in favor of the amendment was to ensure the level of service would not be reduced and that liability exposure would not be increased due to lack of maintenance and improvements being made. The amendment will ensure that an appropriate level of service is maintained.

    Councilman Clarke also thought the comment was political and a cheap shot against the employees of the town, noting that they were not given anything they didn’t already have.

    PROPOSAL FOR REVIEW OF ASSESSOR’S OFFICE & SHARED SERVICE AGREEMENT

    Motion by Councilwoman Bove, seconded by Councilman Clarke, to accept portions of a proposal submitted by Arrow Appraisal Services, 5266 Seneca Street, for reviewing the West Seneca Assessor’s Office and shared assessment services agreement with the Town of Lancaster at a cost not to exceed $5500.

    On the question, Councilwoman Bove noted the proposed services as follows: 1) Review the current status of the office relative to the 2005 report. It is estimated it will take 10 to 12 hours of in office review at the West Seneca Assessor’s Office, another 10 hours to complete the report, and two to three hours to develop an audit format; 2) Sample property inventory conducted by sampling data from 35 to 50 recent clean sales by checking data found in the Multiple Listing System against data on file in the Assessor’s Office. In addition, the ratios of assessment to sale price could be derived. This will provide the town with an idea of the quality of it’s data, it’s level of assessment, and can be used to identify areas where properties are over or under valued; 3) Review and comment on the shared services proposal as presented by the New York State Office of Real Property Services. Make recommendations for implementing a shared services agreement based on the current status of the West Seneca office and the Town of Lancaster, including an analysis of the potential hidden costs involved associated with the terms of the agreement.

    Ayes: All Noes: None Motion Carried

    POLICE OFFICERS COIA & FIBICH COMMENDED

    Councilwoman Bove commended Police Officers Coia & Fibich for their service and quick action in the recent rescue of a 91-year old woman from a fire in her home.

    ADJOURNMENT

    Motion by Supervisor Piotrowski, seconded by Councilwoman Bove, to adjourn the meeting at 9:40 P.M.

    Ayes: All Noes: None Motion Carried



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    PATRICIA C. DEPASQUALE, RMC/CMC
    TOWN CLERK