Town Board Minutes
West Seneca, NY 14224 November 9, 2015
Supervisor Meegan called the work session to order at 3:00 P.M. with the Pledge of Allegiance to the Flag led by Kelly Keem.
ROLL CALL: Present - Sheila M. Meegan Supervisor
William P. Hanley Councilman
John Fenz Town Attorney
Jacqueline A. Felser Town Clerk
John Gullo Code Enforcement Officer
Matthew D. English Highway Sup’t.
Steven Tanner Town Engineer
Luke Malecki Finance Director
Daniel Denz Police Chief
Mary Josefiak Sr. Recreation Therapist of Sr. Services
Lauren Masset Youth Service Coordinator
Kandace Wittmeyer Assessor
Laura Devine Human Resource Director
Kelly Keem Human Resource Director
Jodie Wysocki Finance Department
Emily Josefiak Supervisor’s secretary
Supervisor Meegan read the Fire Prevention Code instructing the public where to exit in case of a fire or an emergency.
HUMAN RESOURCE DIRECTORS LAURA DEVINE & KELLY KEEM
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Presentation on electronic timekeeping for white collar employees (see attached)
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Memorandum of understanding with White Collar union
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Department heads and employees to be trained this week
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Employees to begin clocking in week of November 16th, but still use paper timesheets
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Time clock only use begins week of November 30th
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Time clocks will be located in break room at Town Hall, senior center, Finance Department at Burchfield Center, Highway Department and Ice Rink
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Department heads must approve time in system by Monday at 10 A.M. payroll week; check daily for missed punches, late arrivals, overtime requests, etc.; system can be accessed remotely
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Department heads can also enter their own hours for NYS Retirement System tracking
FINANCE DIRECTOR LUKE MALECKI
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Presented the attached list of amendments to the General Fund, Highway Fund and Special Districts budget
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Councilman Hanley offered the following suggestions for the future: a utility committee to look at gas, electric & phone bills; a review of worker’s compensation rates; overtime review in the Highway Department; creation of a sewer department which has been discussed but is currently at a standstill
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Work Session
West Seneca, NY 14224 November 9, 2015
Page two . . .
CHIEF DENZ
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Requested executive session to discuss two personnel issues
TOWN ATTORNEY JOHN FENZ
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Five proposed local laws – 1) temporary LED signs, 2) administrative fees for demolitions, etc., 3) LED street lighting in new developments, 4) electrician licensing, 5)food truck regulation; Councilman Hart suggested licensing property managers
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PILOT payment for DePaul’s Ebenezer Square project; town will have annual auditing rights
YOUTH SERVICE COORDINATOR LAUREN MASSET
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Thanked sponsors of Enchanted Path; over 400 attended
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Summer Day Camp announcement soon
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Breakfast with Santa, December 13th, 9 A.M. – 11 A.M., tickets are $10
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Youth Theatre will present A Christmas Toy Story on December 12th at 1 P.M. and 6 P.M., tickets are $7
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Family Fun Day at the West Seneca Coalition Resource Center, November 25th, 9 A.M. – 11 A.M., free event open to all
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Still looking to hire two rink guards
TOWN ENGINEER STEVEN TANNER
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Change order for senior center restrooms for additional plumbing work required
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Requested discussion with board members on upcoming road projects; Highway Supt. Matthew English found approximately $150,000 left over from 2005 to be used for three milling and paving projects
EXECUTIVE SESSION
Motion by Supervisor Meegan, seconded by Councilman Hart, to recess to executive session at 4:15 P.M. to discuss labor and contractual issues.
Ayes: All Noes: None Motion Carried
The board members returned from executive session at 5:45 P.M.
The work session concluded at 5:45 P.M.