Town Clerk / Receiver of Taxes
Records Management Officer
Registrar of Vital Statistics
DUTIES OF THE TOWN CLERK
CASH CONTROL OFFICER
Is responsible for numerous duties relating to the collection and disbursement of funds. All incoming cash is recorded and disbursed to State, County, and Local officials. The Town Clerk also contributes to town and departmental budget preparation, management of petty cash, general purchasing, and assisting with State and internal audits.
Maintains records of adopted Town Ordinances and Local Laws, Town Oaths of Office, resignations, petitions, proof of publications, annual budgets, fiscal reports, bonds, zoning ordinances and maps.
Maintains public signboard, advertises and receives bids for purchase of town materials, files burial permits from cemeteries within the town.
Issues State license.permits, including marriage, dog, conservation (hunting and fishing), going out of business, games of chance, and bingo.
Issues town licenses/permits mandated by Local Law
(e.g. plumbing & electrical contractor, solicitors, block party, etc.)
Authors minute books, the only official record of the activities of town government. The resulting volumes are retained permanently for legal and historic purposes. Few individuals are entrusted with a responsibility of this magnitude.
RECORDS MANAGEMENT OFFICER
Custodian of all town records, responsible for active files, storage and disposition of inactive records and the careful maintenance of archival material.
Administrator of the Freedom of Information Law which guarantees your right to know the workings of government.
REGISTRAR OF VITAL STATISTICS
Keeper of all birth and death records within the Town of West Seneca, issues birth and death certificates, burial permits, as well as conducting genealogical searches.