Town Board Reorganizational Meeting
January 3, 2022, 6:00 pmThe Town Board meeting will be held at 6:00 PM in the Community Room at the Community Center & Library, located at 1300 Union Road
1. Motion by _____________, seconded by _____________, the position of Town Attorney for the Town of West Seneca be abolished and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
2. Motion by _____________, seconded by _____________, that Greco Trapp LLP be retained as attorney for the Town of West Seneca with general municipal legal matters to be provide for a fee of $65,000 per calendar year and other services to be performed at the hourly rates specified in the engagement agreement and authorize the Supervisor to complete and execute a retainer agreement with said firm.
3. Motion by ______________, seconded by _____________ that the elected Town Officials are salaried as follows:
Supervisor Gary Dickson $67,600
Council Members (4) Jeffrey Piekarec $21,000
Joseph Cantafio $21,000
Susan Kims $21,000
Robert Breidenstein $21,000
Town Clerk Amy Kobler $60,320
Highway Supt. Brian Adams $83,200
Town Justices (2) Shannon Filbert $44,040
Jeffrey M. Harrington $44,040
4. Motion by _________, seconded by ___________, that Stephen Stachowski and Jon F. Minear be appointed as Town Prosecutors at an annual salary of $8,500, each effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
5. Motion by_______, seconded by ________, that Stephen Stachowski be appointed Deputy Town Attorney at an annual salary of $4,000 effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms from Erie County Personnel, noting the Deputy Town Attorney’s services shall be limited to providing counsel to the Zoning Board of Appeals.
6. Motion by_______, seconded by ________, that John F. Minear be appointed Deputy Town Attorney at an annual salary of $4,000 effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms from Erie County Personnel, noting the Deputy Town Attorney’s services shall be limited to providing counsel to the Board of Ethics.
7. Motion by ________, seconded by __________, that Clark, Patterson and Lee be hired as the provider of Engineering Services to the Town at a cost not to exceed $125,000.00 per year to be paid in a purchase order format with an allowance of up to $75,000.00 in payments to be made during the year 2022 with said purchase order format being written on an hourly unit price basis for each service provided and a written quotation requested for hourly services by the pay scale and incorporated into the purchase order; and the Supervisor is hereby authorized to complete and execute a professional services agreement with said firm for engineering services not to extend beyond the year 2022.
8. Motion by ________, seconded by __________, that Harris Beach PLLC be retained as bond counsel to the Town of West Seneca for all financing matters. Services will be performed at the fees and charges as described in the Harris Beach bond counsel engagement agreement dated ______________, and the Supervisor is hereby authorized to complete and execute a retainer agreement with said firm for all financing matters for the Town of West Seneca.
9. Motion by ________, seconded by __________, to authorize the Supervisor to sign the grant consulting agreement with Rotella Grant Management in the amount of $21,600 a year in equal monthly installments effective January 1, 2022, through December 31, 2022.
10. Motion by _________, seconded by ________, that Amy Kobler be appointed Registrar of Vital Statistics, at an annual salary of $4,062 effective January 1, 2022, all fees collected to go to the Town General Fund, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
11. Motion by _________, seconded by __________, on the recommendation of the Town Clerk, that Molly Martin be appointed Deputy Registrar of Vital Statistics at an annual salary of $1,661 effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
12. Motion by _________, seconded by ___________, on the recommendation of the Town Clerk, that Kelsey Girard be appointed as Sub-Registrar of Vital Statistics without compensation.
13. Motion by ___________, seconded by __________, on the recommendation of the Town Justices, that Maureen Brownsey, be appointed Liaison for the Courts effective January 1, 2022, with an annual stipend of $1,500.
14. Motion by ___________, seconded by __________, that Dennis M. Osinski and Steven DiSalvo be appointed to the Board of Plumbing Examiners effective January 1, 2022, at an annual stipend of $500 each.
15. Motion by ____________, seconded by _______________, that Ed Simoncelli and Dennis Kremblas be appointed to the Board of Electrical Examiners effective January 1, 2022.
16. Motion by ___________, seconded by ___________, that the following be appointed to the Environmental Commission for 2-year terms effective January 1, 2022 – December 31, 2023: Evelyn Hicks, Cynnie Gaasch, Tracey Skalski, Jacqueline Balikowski.
17. Motion by ___________, seconded by ___________, that Patrick Healey be appointed to the Environmental Commission to fill a term ending on December 31, 2022.
18. Motion by ___________, seconded by ___________, that William Josefiak be appointed to the Library Board effective January 1, 2022, for a five-year term ending December 31, 2026.
19. Motion by _________, seconded by __________, that Amanda Cleesattel be appointed to the Library Board effective January 1, 2022, to fill a vacant position with a term ending December 31, 2025.
20. Motion by ___________, seconded by ___________, that the annual salaries of the Zoning Board of Appeals and Planning Board be set at $5,946 for the Chairman of each Board, and $4,032 each for the other members of each Board effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel, noting that members of each board will be paid one-twelfth of the annual salary, with any absences to be paid at the discretion of the Chairman; however, three (3) missed meetings could be reason for removal from the board.
21. Motion by ___________, seconded by _________, that Joseph Sherman be appointed to the Planning Board effective January 1, 2022, for a seven-year term ending December 31, 2028.
22. Motion by ___________, seconded by _________, that Amy Kobler be appointed as Secretary to the Planning Board, at an annual salary of $4,800, effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
23. Motion by ___________, seconded by _________, that Michael Hughes be appointed to the Zoning Board of Appeals effective January 1, 2022, for a five-year term ending December 31, 2026.
24. Motion by ___________, seconded by _________, that Amy Kobler be appointed as Secretary to the Zoning Board of Appeals, at an annual salary of $4,800, effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
25. Motion by ___________, seconded by _________, that Kayla Leonard and Anna Garvey be appointed to the Ethics Board effective January 1, 2022, for five-year terms ending December 31, 2026.
26. Motion by ___________, seconded by _________, that Molly Martin be appointed as Secretary to the Ethics Board, at an annual salary of $1,000 effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
27. Motion by ______________, seconded by __________, that Anthony Alessi, Michael Shea, and Mark Kwiatkowski, of West Seneca, New York be appointed Civil Officers of the Town of West Seneca effective January 1, 2022, for the purpose of service of process, etc. without remuneration from the Town.
28. Motion by ____________, seconded by ______________, that David Baker be re-appointed to the Board of Assessment Review for a 5-year term effective January 1, 2022, for a term expiring September 30, 2025.
29. Motion by ___________, seconded by ___________, that the members of the Board of Assessment Review be subject to the call of the Assessor, at an annual stipend of $500 each and the Chairman of the Board of Assessment Review at an annual stipend of $750, effective January 1, 2022.
30. Motion by ______________, seconded by ___________, that the following Officials and Employees not represented by the Collective Bargaining Agreement recognized by the Town of West Seneca are hereby appointed to the following positions with salaries effective January 1, 2021, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Alissa Straus - $72,800
Edward Baker - $149,187
William Leitzel - $129,182
Dina Weixlmann - $55,356
Amelia Greenan - $50,830
Katie Almeida - $55,106
Teressa Stacey - $51,520
31. Motion by ___________, seconded by______________, that Brian Adams be appointed as Dog Control Officer at an annual stipend of $7,000 effective January 1, 2022, and authorize the Supervisor to sign the necessary forms for Erie County Personnel.
32. Motion by ___________, seconded by ___________, that Thomas Murtha, be appointed to a one-year term as Bingo Inspector for the Town of West Seneca at an annual salary of $1,200, with said terms commencing January 1, 2022, and expiring on December 31, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
33. Motion by _____________, seconded by ________________, that Jon F. Minear be appointed American with Disabilities Officer and Harassment Compliance Officer for the Town of West Seneca, with an annual stipend of $1,000.
34. Motion by ______________, seconded by _____________, that Eric Conley be appointed Emergency Manager at a salary of $25.00 per hour, per incident, effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
35. Motion by ___________, seconded by ______________, that Peter Spilsbury and Daniel McCartan be appointed Deputy Emergency Managers at a salary of $20 per hour, per incident, effective January 1, 2022, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
36. Motion by ____________, seconded by __________, that the Town funds be deposited in the West Seneca Offices of the following banks, effective January 1, 2022:
M&T Trust Co. - Operating, Trust & Agency, Payroll, Workers Compensation, P & A, General Investment, Reserves Account.
Evans National Bank – Operating, Trust & Agency
J.P. Morgan Chase - Operating, Capital
37. Motion by ___________, seconded by ___________, that the Town Board does hereby authorize all funds of the Construction and Improvement Account to be maintained by a consolidated bank account, but that the Town continues to maintain a separate Improvement Account at all times, as recommended by the State Auditors
38. Motion by ___________, seconded by ___________, that the Town Board approves the blanket purchase order for utilities for the 2022 fiscal year:
Telephone: $85,100 Avaya, Level 3/CenturyLink, Spectrum, Verizon Wireless, Verizon Fios
Electricity: $421,700 NYSEG, National Grid
Gas: $84,800 National Fuel, National Fuel Resources
Water: $63,710 Erie County Water Authority
39. Motion by ______________, seconded by ____________, that the Town Board of the Town of West Seneca, pursuant to §25 of the Town Law and §11(2) of the Public Officers Law, hereby approves the execution of a public employee’s blanket bond , covering the Supervisor, Town Board, Town Clerk, Receiver of Taxes and Assessments, Collector, Superintendent of Highways, Director of Finance and two Town Justices for the sum of $100,000 and be it further resolved that the undertaking shall be effective within thirty (30) days after commencement of the term on January 1, 2022.
40. Motion by ______________, seconded by ___________, that the West Seneca Bee be designated as the Official Newspaper, and that the Buffalo News and The West Seneca Sun be used at the discretion of the Board.
41. Motion by _____________, seconded by __________, that the following titles of Town Department Heads, elected or appointed officials, and certain other full-time employees not covered by contractual provisions between the Town and either the Blue or White Collar CSEA Units or the West Seneca PBA be granted extended benefits, including health and welfare fund related benefits, in accordance with the CSEA White Collar Contract or the equivalent thereof, with the exception of the Chief of Police and Assistant Chief of Police, who are granted said benefits in accordance with the West Seneca PBA Contract or the equivalent thereof. Those individuals to whom this is applicable shall include the Supervisor, Town Clerk, Highway Superintendent, two Town Justices, Secretary to Supervisor, two Clerks to Town Justices, Secretary to Highway Superintendent, Director of Finance, Chief of Police, and Assistant Chief of Police. In addition to the health insurance benefits set forth in the CSEA White Collar Contract or West Seneca PBA, said elected or appointed officials shall also be entitled to the Blue Cross Blue Shield Gold Plan. The extended benefits granted to elected or appointed officials shall not include contractual wage or salary increases or other monetary allowances.
42. Motion by ___________, seconded by _____________, that pursuant to §119(1) of the Town Law, the Town Clerk be authorized to draw warrants to pay any claims for fixed salaries, for principal and interest on bonded or refunded debt or other loans on the legal or stated compensation of Officers or Employees of the Town or accounts becoming due upon lawful contracts for periods not exceeding one (1) year from January 1, 2022.
43. Motion by _____________, seconded by ___________, that the Town continue its Procurement Policy in the manner set forth in the Procurement and Purchasing Policy adopted by the Town on July 27, 2015.
44. Motion by ____________, seconded by ____________, that all Vouchers for claims upon the Town shall be acceptable for audit, in the manner set forth in the Procurement and Purchasing Policy adopted by the Town on July 27, 2015.
45. Motion by ____________, seconded by ____________, that the mileage rate allowed to public officials and Town employees be the same as the Federal Internal Revenue regulations and in the manner set forth in the policy adopted by resolution of the Town Board.
46. Motion by _____________, seconded by ___________, that Petty Cash Funds/Change Funds be created as follows:
Accounting and Financial Consult. Services: $250
Town Clerk: $350
Receiver of Taxes: $500
Highway Superintendent: $250
Police Confidential Investigation: $2,500
Police Department: $500
Recreation: $250
Justice Court: $250
Senior Citizens: $200
47. Motion by ____________, seconded by ___________, that the Town Hall offices be open 9:00 A.M. to 5:00 P.M. five days per week unless otherwise restricted by the Town Board.
48. Motion by ___________, seconded by _____________, that the West Seneca Senior Center be open to the public 8:30 A.M. to 4:30 P.M. Monday through Friday unless otherwise restricted by the Town Board.
49. Motion by ____________, seconded by ____________, that ____________ be employed to prepare the annual audit at a fee not to exceed $28,000.
50. Motion by ____________, seconded by ____________, that the Town Supervisor be authorized to sign checks for the West Seneca Library, pursuant to §259 of the Education Law.
51. Motion by ____________, seconded by __________, that the Supervisor and/or Director of Finance to the Town be authorized to temporarily invest Town monies not needed for immediate expenditure. And further, the Town Board adopts and authorizes the Supervisor and/or Director of Finance to the Town to comply with the Investment Policy and Guidelines as originally adopted by the Town Board on February 20, 2020.
52. Motion by ____________, seconded by ___________, that the following list of Banks be added to the Town Investment Policy for use at the discretion of the Supervisor and/or the Director of Finance:
Key Bank of W.N.Y., N.A., Bank of America, Citizens Bank, M & T Bank, J.P. Morgan Chase, Evans National Bank
53. Motion by ___________, seconded by ___________, that to the extent possible, regular meetings of the Town Board, where not otherwise specified, be held in the Community Room located in the West Seneca Community Center & Library as follows:
|
Date |
Time |
Meeting |
|
Monday, January 3, 2022 |
6:00 PM |
Reorganization & Town Board Meeting |
|
Thursday, January 20, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, January 31, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, February 14, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, February 28, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, March 14, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, March 28, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, April 11, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, April 25, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, May 9, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, May 23, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, June 6, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, June 20, 2022 |
6:00 PM |
Town Board Meeting |
|
Thursday, July 7, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, July 18, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, August 1, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, August 15, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, August 29, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, September 12, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, September 26, 2022 |
6:00 PM |
Town Board Meeting |
|
Wednesday, October 5, 2022 |
6:00 PM |
Town Board Work Session on 2023 Budget |
|
Thursday, October 6, 2022 |
6:00 PM |
Town Board Work Session on 2023 Budget (if necessary) |
|
Thursday, October 13, 2022 |
6:00 PM |
Town Board Meeting |
|
Wednesday, October 19, 2022 |
6:00 PM |
Public Hearing on 2023 Budget |
|
Monday, October 24, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, November 7, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, November 21, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, December 5, 2022 |
6:00 PM |
Town Board Meeting |
|
Monday, December 19, 2022 |
6:00 PM |
Town Board Meeting |
Special meetings shall be held at the call of the Supervisor or of the Town Clerk of the Town of West Seneca upon written request of at least two members of the Town Board. Notice, in writing, stating the time, place and purpose of the special meeting shall be served personally upon each member of the Board at least 48 hours before the date fixed for holding the meeting. Only business specified in the notice thereof may be transacted at a special meeting. In accordance with the Open Meeting Law, the public and news media shall be given reasonable notice of any special meeting and all further executive sessions shall be public except for specific purposes allowed by law.
54. Motion by _____________, seconded by ________________, that the Town Board subject to the provisions of Section 284 of the Highway Law, enter into an agreement with the Superintendent of Highways that moneys levied and collected in the Town for the repair and improvement of highways and received from the State for State Aid for the repair and improvement of highways shall be expended pursuant the terms set forth therein.
55. Motion by ____________, seconded by ___________, that no Town vehicles be used for personal use, and all Town vehicles including the equipment in the Highway Department, be identified by decals with the exception of the Police Department vehicles used for detective work and the Police Chief’s car and direct the Supervisor to ensure that decals are placed on all cars except those mentioned. Town vehicles for take home use shall be provided to the Chief of Police, Highway Superintendent, and Supervisor. Town vehicles shall not leave the Town limits except for use on official Town business.
56. Motion by ____________, seconded by ___________, that no Town equipment may be used for personal use.
57. Motion by ____________, seconded by ____________, that the Town Board sets the following rules relating to use of Highway personnel and equipment for emergencies:
a. West Seneca Highway Department is authorized to provide for emergency assistance to the local school systems, fire districts and other municipalities, if personnel or equipment are requested; and
b. An emergency must exist and have been declared in the Erie County municipality requesting assistance; and
c. Highway Superintendent will promptly notify the Supervisor of such action. A written summary will be immediately given to the Town Clerk and Town Attorney outlining the details of the emergency service, including the Emergency Operations Center; and
d. Town equipment will be operated by West Seneca employees in the majority of work situations. However, slow-moving vehicles (roller), stationary equipment (air compressor or pumps) and light tools may be loaned to another Highway Department to be used and operated by their employees and fees may be assigned to the Municipality that receives long term aid; and
e. West Seneca Highway Superintendent is authorized to request aid from other towns in Erie County. Non-West Seneca personnel and equipment will work under the supervision of the West Seneca Highway Superintendent.
58. Motion by __________, seconded by _______________, that Mark Koller be appointed as the Town’s Fair Housing Officer & Affirmative Action Officer effective January 1, 2022, at an annual stipend of $1,200 and further direct Mr. Koller to submit a yearly report documenting matters handled.
59. The Town Clerk announces that Molly Martin is appointed Deputy Clerk effective January 1, 2022, at an annual stipend of $2,500.
60. The Highway Superintendent announces that __________ is appointed Deputy Highway Superintendent effective January 1, 2022, at an annual salary of $6,000 as set in the 2022 budget and that he act in the capacity of the Highway Superintendent in the event of his absence for any reason, e.g. vacation, illness, etc.
61. The Supervisor announces the following liaison and committee appointments for the year 2022, noting that he will also be a member of each committee:
|
Deputy Supervisor |
Amelia Greenan |
|
Town Historian |
James Pace |
|
Engineering & Spec. Districts |
Gary Dickson |
|
Police & Public Safety |
Gary Dickson |
|
Senior Citizens |
Jeffrey Piekarec |
|
Recreation |
Robert Breidenstein |
|
Library Advisory |
Susan Kims |
|
Highway |
Robert Breidenstein |
|
Insurance |
Gary Dickson |
|
Town Attorney |
Gary Dickson |
|
Justice Courts |
Joseph Cantafio |
|
Town Clerk’s Office |
Joseph Cantafio |
|
Assessor’s Office |
Jeffrey Piekarec |
|
Code Enforcement |
Susan Kims |
|
Environmental Commission |
Jeffrey Piekarec |
|
Solid Waste |
Susan Kims |
|
Employee Assistance Program |
Robert Breidenstein, Amelia Greenan, EBC |
|
Human Resources |
Gary Dickson |
|
Health & Safety |
Joseph Cantafio |
|
Buildings & Grounds |
Joseph Cantafio |
|
Safety & Accident Review |
Joseph Cantafio |
|
Planning Board |
Susan Kims |
|
Zoning Board of Appeals |
Jeffrey Piekarec |
|
Finance |
Gary Dickson |
|
Fire Districts |
Jeffrey Piekarec |
62. Motion by _____________, seconded by ___________, to adjourn.