Town Clerk

Jacqueline A Felser
Licensing Officer
Notary Public; Records Management Officer
Registrar of Vital Statistics

1250 Union Road
Room 212
West Seneca, New York, 14224

Phone: (716) 558-3215
Email: jfelser@twsny.org

Mary L. O'Connell
Deputy Clerk
Phone: (716) 558-3216

Fax: (716) 558-2250 

Office Hours:
Monday - Friday 9:00am - 5:00pm
Wednesday evening until 7:00pm (2nd and 4th Wednesday's only)
 

DUTIES OF THE TOWN CLERK

CASH CONTROL OFFICER

Is responsible for numerous duties relating to the collection and disbursement of funds. All incoming cash is recorded and disbursed to State, County, and Local officials. The Town Clerk also contributes to Town and departmental budget preparation, management of petty cash, general purchasing, and assisting with State and internal audits.

ELECTION COORDINATOR

In addition, the Town Clerk Files official notices of registration day and polling places, oversees special Town elections, permissive or mandatory referendums and Town acquisition of property. The office of the Town Clerk serves as the source for voter registration forms and absentee ballot applications.

FILING OFFICER

Maintains records of adopted Town Ordinances and Local Laws, Town Oaths of Office, resignations, petitions, proof of publications, annual budgets, fiscal reports, bonds, zoning ordinances and maps.

Maintains public signboard, advertises and receives bids for purchase of Town materials, files burial permits from cemeteries within the Town.

LICENSING OFFICER

Issues State license.permits, including marriage, dog, conservation (hunting and fishing), going out of business, games of chance, and bingo.

Issues Town licenses/permits mandated by Local Law
 (e.g. solicitors, block party, etc.)

PUBLIC RELATIONS OFFICER

Must be dedicated to the community, informative, patient, cheerful and compassionate, possess the ability to listen and advise, be receptive to new ideas, and able to maintain a sense of humor while performing duties in a professional manner.

Generally considered the center of local government, this office conveys a lasting impression of the community to all who enter.

RECORDING SECRETARY

Authors minute books, the only official record of the activities of Town government. The resulting volumes are retained permanently for legal and historic purposes. Few individuals are entrusted with a responsibility of this magnitude.

RECORDS MANAGEMENT OFFICER

Custodian of all Town records, responsible for active files, storage and disposition of inactive records and the careful maintenance of archival material.

Administrator of the Freedom of Information Law which guarantees your right to know the workings of government.

REGISTRAR OF VITAL STATISTICS

Keeper of all birth and death records within the Town of West Seneca, issues birth and death certificates, burial permits, as well as conducting genealogical searches.